Atomic is growing a diverse and inclusive team of curious, creative people who love creating great software for our clients.

We’re looking for someone passionate about providing high quality experiences for colleagues and clients.

Company

Since 2001, Atomic Object has designed and developed software products for web, mobile, desktop, and embedded devices. We were founded on the belief that not all software is created equal. Many people can write code, but it takes a close-knit team of passionate people to create exceptional, innovative products that change the way people do business.

We’re an employee-owned company with 100+ Atoms based in our Grand Rapids, Ann Arbor, Chicago, and Raleigh offices. 

As the original Atomic Object office, Grand Rapids holds a special place in our history. Located in a building we proudly own, along with a nearby parking lot, the Grand Rapids office is a vibrant hub for collaboration and innovation. This space reflects Atomic’s unique culture and values, serving as a welcoming home for clients and a creative workspace for our Atoms. The office stands as a testament to the company’s roots and the commitment to providing an inspiring environment for world-class software development.

Job Overview

POSITION

The Office Coordinator brings hospitality to life at Atomic Object’s Grand Rapids office. They create a welcoming space for clients, visitors, and team members. From greeting guests to preparing snacks, their care is felt throughout the office. These efforts ensure everyone feels valued and supported. This role helps foster a positive environment where people can do their best work. Their contributions directly impact the success of our teams and the quality of the products we deliver.

The Office Coordinator also keeps the facility running smoothly. They manage the building and parking lot, oversee a high degree of cleanliness, and handle maintenance. They ensure supplies are stocked and the office is well organized. This role provides a strong foundation for collaboration and creativity. Atoms can focus on their work, knowing they have a functional and well-maintained space. The Office Coordinator’s work is essential to the office’s success and culture.

DETAILS

• Home base in Grand Rapids
• Work on-site Monday through Friday from 8 a.m. to 4 p.m.
• Occasional evening and weekend assignments, as required and possible.

Key Responsibilities

FACILITY OPERATIONS AND MAINTENANCE

• Ensure the kitchen, bathrooms, and frequently touched surfaces are kept exceptionally clean and well-maintained.
• Organize and maintain storage areas and supply cabinets.
• Maintain all meeting rooms by keeping them clean, organized, and stocked, and ensure whiteboards are regularly erased and cleaned.
• Empty trash, recycling, and compost as needed.
• Maintain a clean and tidy appearance to both the inside and outside of the building and parking lot.
• Coordinate with vendors for regular office cleaning services, seasonal landscaping, snow removal, minor repairs, and plant care.
• Manage, coordinate, and plan the upkeep of the building and parking lot, including special projects related to repair or improvements.
• Review and approve payment for invoices related to vendors providing facility services.

SUPPLY STOCKING

• Maintain and monitor inventory of bathroom and office supplies.
• Reorder supplies and special-use items as needed.
• Keep shared workspaces and meeting rooms stocked and organized with necessary supplies.

HOSPITALITY AND EVENT PLANNING

• Exemplify great hospitality by warmly welcoming guests and ensuring their comfort.
• Organize and communicate about in-house and off-site social events.
• Provision food and space for client meetings and internal gatherings.
• Support other team and client events as needed, ensuring smooth execution.

GENERAL EMPLOYMENT RESPONSIBILITIES

• Work a full-time job (generally 40 - 42 hours per week).
• Track time daily.

Desired Skills

EXCEPTIONAL COMMUNICATION

• Strong email and calendaring skills
• Strong written and verbal communication skills
• Excellent interpersonal skills, high emotional intelligence

SELF MANAGING

• Ability to pragmatically meet the needs of multiple individuals/executives supported
• Self-driven and able to work independently
• Ability to manage time and prioritize across short-term and long-term time horizons
• Able to navigate complex decision making: deal with change, clarify ambiguity, identify tradeoffs, unify stakeholders, and plot a way forward

Requirements

At a minimum, applicants should have prior experience working in a clerical position. We’re looking for someone with the following attributes:

• 3+ years of general work experience.
• Associates or Bachelor’s degree preferred.
• Administrative or customer service experience is a plus.
• Proficient in Microsoft Office and Google Suite.

Compensation & Benefits

Atomic pays on-market salary based on experience level and provides generous benefits:

• Quarterly and Annual cash profit sharing
• Paid time off and holidays
• Atomic-sponsored health insurance (including dependents) with HSA contributions
• Access to Dental & Vision Insurance with Competitive Premiums
• Employee ownership
• Sustainable working pace
• Regular 401(k) company contributions (3%)
• Parental leave
• Long and short-term disability insurance
• Support for professional development

Reports To

The Office Coordinator will report to Atomic’s Grand Rapids Managing Partners, Jeff Williams and Jason Porritt. 

Why Atomic?

Atomic is a great place to do awesome work. As an Atom, you'll:

• Join a tight-knit company working in an atmosphere of friendship, exploration, and respect.
• Support and enable the work of a team helping to make pipelines safer, cities greener, healthcare smarter, and old products new again.
• Be part of a transparent, employee-owned company that's active in making the software community stronger, smarter, and more diverse.
• Receive great benefits, including support for professional development, schedule flexibility, employee ownership, 401(k) contributions, and generous vacation time.